5th Medical Group 

Stringent Asset Tracking for Minot Air Force Base

We used temporary phased facilities – large, trailer-like spaces created by the construction team – on the property, and relocated entire departments – including everything from radiology, to ambulance services, to flight medicine – to these spaces.

5th Medical Group 

Stringent Asset Tracking for Minot Air Force Base

We used temporary phased facilities – large, trailer-like spaces created by the construction team – on the property, and relocated entire departments – including everything from radiology, to ambulance services, to flight medicine – to these spaces.
brown building

5th Medical Group

Stringent Asset Tracking for Minot Air Force Base

We used temporary phased facilities – large, trailer-like spaces created by the construction team – on the property, and relocated entire departments – including everything from radiology, to ambulance services, to flight medicine – to these spaces.
brown building

5th Medical Group

Stringent Asset Tracking for Minot Air Force Base

We used temporary phased facilities – large, trailer-like spaces created by the construction team – on the property, and relocated entire departments – including everything from radiology, to ambulance services, to flight medicine – to these spaces.

Connect with an expert.

Every hospital facility project requires a special touch. Military hospital projects are no exception.

Because departments could be housed there for 6-8 months, we made sure that all of the necessary files, office equipment, and medical equipment occupied the space – and we made these moves during weekends to prevent interruptions to inpatient services. The phased nature of the moves meant that we frequently moved items through construction areas, and/or fully-functioning departments in the newly-renovated facility.  We planned carefully to map our move routes through limited areas of egress, and took extra precautions to avoid disrupting daily operations.

During this project, quickly adjusted our scale as needed. For example, because we often moved two departments in one day into the temporary phased facilities – and then moved eight departments back into the newly-renovated facility in four days – we planned ahead to ensure that we could access the appropriate labor and equipment to execute the move. In addition, we adapted to construction delays; some moves were rescheduled multiple times, but our dedication to get our customers patient-ready for day one resulted in a nimble, flexible project team.

The GWS Healthcare team’s unique familiarity and experience with the specialized nature of military projects includes the following:

JSN Numbers:

We ensure that the required JSN tracking numbers are used throughout the entire chain of custody. We fully commit to integrating with our military customers: recently, we facilitated a meeting between a client and our Assistant Vice President of Technology to build a special database for JSN number tracking and reporting

Warehouse Requirements:

We vet warehouses to ensure that they meet the military’s stringent storage guidelines. We fully commit to understanding and meeting unique military requirements: Joe Shiplett, our Senior Director of Operations (and an Army Veteran himself), hand-selects potential warehouses in our network, flies to visit them personally, and performs an audit to determine adherence to military standards. Based on his assessment, he recommends appropriate warehouses to the client.

Defense Logistics Agency Process:

We will complete the DLA process – including the inventorying, palletizing, banding, documenting, and transporting of items marked for disposition – on the customer’s behalf. We also ensure that our drivers are properly badged to complete these tasks.

Collaboration with Non-Military Auditors:

We work in conjunction with civilian contractors to ensure that contractual requirements are met but not exceeded and change orders are minimized.

JSN Numbers:

We know our way around the neighborhood. In the past five years, we’ve completed 370 moves into downtown Chicago. We believe that each move is a significant step in a company’s journey; that’s why Fortune 500 companies trust us to handle their moves with care. As a lead partner to JLL, we manage all the parts of a move that are challenging, stressful, and overwhelming so that you can focus on what is most important: your people and your customers.

Warehouse Requirements:

We vet warehouses to ensure that they meet the military’s stringent storage guidelines. We fully commit to understanding and meeting unique military requirements: Joe Shiplett, our Senior Director of Operations (and an Army Veteran himself), hand-selects potential warehouses in our network, flies to visit them personally, and performs an audit to determine adherence to military standards. Based on his assessment, he recommends appropriate warehouses to the client.

Defense Logistics Agency Process:

We will complete the DLA process – including the inventorying, palletizing, banding, documenting, and transporting of items marked for disposition – on the customer’s behalf. We also ensure that our drivers are properly badged to complete these tasks.

Collaboration with Non-Military Auditors:

We work in conjunction with civilian contractors to ensure that contractual requirements are met but not exceeded and change orders are minimized.

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"You guys NEVER dropped the ball!  The move team did a phenomenal job.  The professionalism and team spirit radiated through the days we spent on site.  I am grateful that we had you guys to support all the move efforts and work through activates on the fly.  Not once did someone complain about activities that were a surprise or additional to our planned scope."

–Tracy Sinzheimer, Transition Planner