Delivering a new healthcare facility is complex, involving intense coordination among various stakeholders and departments within a hospital. However, managing this coordination becomes challenging if there isn’t a centralized platform to track, manage, and view all the necessary data.
To address these challenges, an integrated electronic portal for equipment activation modernizes healthcare facility delivery and offers many benefits to assist your organization and workflows.
The Challenge of Managing Coordination
Creating a project-specific dataset for equipment activation for a new healthcare facility often requires hospital staff to spend significant time entering, organizing, managing, and updating data. This manual process is not only time consuming but also prone to errors. Without an efficient system in place, hospital staff often find themselves struggling to maintain spreadsheet version control, track project milestones, manage timelines, and access project documents. This lack of centralized information can lead to delays, miscommunication, and ultimately compromised project outcomes.
The Need for an Electronic Portal
To ensure the success of a healthcare facility project and minimize process waste and costs, an end-to-end electronic portal with a single source of truth is essential. Here are some baseline technology requirements for such a portal:
- Tracking and Document Management: The portal provides a single point of access for tracking meeting minutes, project documents, timelines, and overall project milestones. This feature allows for better coordination and collaboration among the various stakeholders involved in the project.
- Real-Time Financial Insights: Financial management is a critical aspect of any healthcare facility project. With an integrated electronic portal, project teams have access to real-time procurement dashboards that track the medical equipment budget, committed spend, and at-risk items based on lead time. This transparency empowers stakeholders to make informed decisions, identify cost-saving opportunities, and keep the project within budget.
- Efficient Data Handling: The portal eliminates the burden of data entry for hospital staff. Instead, it automatically populates and updates the shared dataset, eliminating redundancies and ensuring data accuracy. This automation frees up valuable time for staff, allowing them to focus on more critical tasks associated with the readiness of patient-care spaces.
- Streamlined Workflows: The portal incorporates item-specific workflows that guide hospital staff through key tasks. From check-in procedures to equipment management, these workflows standardize operations, minimize errors, and enhance productivity. By following standardized workflows, teams can ensure consistency and efficiency in healthcare facility delivery.
- Roll-Up Dashboards: To stay on top of the project’s progress, roll-up dashboards are essential. These dashboards should track the status of purchase orders, shipping, warehousing, building load, and room readiness. Having a consolidated view of these key metrics enables hospital Project Managers to identify bottlenecks and take necessary actions to keep the project on schedule.
Embracing a New Era of Healthcare Facility Delivery
Integrated electronic portals are transforming healthcare facility delivery by centralizing project management, providing real-time insights, automating data handling, streamlining workflows, and tracking project status. This technology enables hospitals to optimize resource allocation, minimize errors, improve communication, and deliver patient-ready facilities within budget and on schedule. Embracing this new era of healthcare facility delivery is a commitment to operational excellence and high-quality patient care.
GWS can help you with the integration of an electronic portal for equipment activation in your new healthcare facility on GWS’ LINKTM platform. Our approach to modern delivery will revolutionize the way your projects are managed. By embracing this transformative approach, you can build reliability within your dataset, overcome coordination challenges, enhance communication, and ensure the successful delivery of precious, expensive medical equipment for your patients.
The future of equipment activation is here – and it starts with embracing the power of an integrated electronic portal.